We are hiring in Hainan！

We are recruiting an administrator for our joint institute with Beijing University of Posts and Telecommunications in Lingshui, Hainan（海南国际教育实验区）. The post holder will be one of the two members administrative team based in Lingshui, Hainan, and will be working with the senior administrator and team of the partner university to provide administrative support locally to Queen Mary and the Joint Institute.  

What your work would be:

• Administrative Support: responsible for the day-to-day administration of Queen Mary School Hainan in China that MEMA has undertaken to provide to QMUL, including but not limited to:

* Co-ordinate QMUL staff visits to Lingshui special development zone

* Provide administrative and organisational support for QMUL staff in China including but not limited to 

(i) liaison with BUPT regarding timetables, teaching rooms, teaching materials, IT facilities, (ii) communicating with students, (iii) provision of teaching materials, (iv) helping with translations, scanning and photocopying.

* Take minutes/records of meetings when required.

* Work as the interface with partners, e.g. Delivery company, hotel, limo agent, contracted vendors, Lingshui development zone management team.

* Assist with the preparation of the student visit to London and come to London to support this event as appropriate.

* Be familiar with the programme H&S and emergency procedures and to act as the health and safety contact for QMUL staff teaching at BUPT.

* Liaise with the Head of Administration and the Queen Mary School Hainan administration at QMUL in London and respond to requests for information and assistance.

*  Assist with JEI related work.

• Teaching and Learning Support:

* Keep abreast of the rules and regulations relating to the QMSH.

* Assist QMSH staff in managing local teaching assistants.

* Provide trainings to Year 1 and Year 2 students.

* Ensure that accurate and up-to-date student registration information is passed to QMUL.

* Organise and resolve general administrative issues/queries independently, providing advice on procedures and related matters to staff at all levels and to students; recommending alternative sources of information/courses of action if unable to assist.

* Organise and publicise QMUL guest lectures.

* Establish and administer a book loans system for QMSH library books, and equipment loans system to staff for the use of equipment to support project work.

* Support Head of Administration in drafting budget plans.

* Event Organisations - assist the Head of Administration in:

* Support the organisation of the QMSH events, including new student registration, guest lectures, and, when applicable, open day, graduation ceremonies, etc.

* Organise and administer QMUL external accreditation and audit visits to QMSH and act as the point of contact for all events.

* Organise and administer seminars, workshops and conferences in Hainan, typically 4 per year.

* Organise the activities related to students and staff.

• Other

* To undertake such other reasonable duties as may be required by management of MEMA which will act in accordance to the needs of its client, QMUL.

Who we are looking for:

• Bachelor degree.

• Prior experience experience in a company or university in an office environment.

• Experience of quality procedures in a university environment is preferred.

• High degree of fluency in English Language.

• High-level skills in using IT including Microsoft Office and the Internet.

• Ability to plan workload and deliver work on time.

• Knowledge of higher education sector in both PR China and UK.

• Excellent inter-personal skills, flexible and co-operative approach to colleagues.

• Ability to both work independently and to collaborate as part of a team.

• Willingness to work flexible hours and to travel.      

If you are interested in this post and are the person we are looking for, please send both English and Chinese CV with a cover letter and your expected salary to jing.liu@memabj.com and name your email with ‘name+administrator+Hainan’ by 8th January 2024

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